Meeting Cost Calculator

Each attendee's hourly rate is derived from their annual salary divided by 2,080 work hours (40 hrs × 52 weeks). The hourly rate is multiplied by the meeting duration in hours, then by the overhead multiplier (typically 1.3x) to account for benefits, payroll taxes, and equipment.

The overhead multiplier accounts for the total cost of an employee beyond their base salary. This includes health insurance, payroll taxes (FICA), 401K matches, equipment, office space, and software licenses. A 1.3x multiplier means total cost is 30% above base salary.

The tool suggests four strategies: shorten the meeting, reduce attendees to only essential people, decrease frequency (e.g., weekly → bi-weekly), or replace with async communication (Slack/email). Even cutting a 60-minute weekly meeting to 30 minutes saves thousands annually.

Yes, the Meeting Cost Calculator is fully responsive and works perfectly on smartphones, tablets, and desktop computers. Simply open NexTool in your mobile browser and navigate to the tool — no app download required.